Our Privacy​ ​& Data Protection Policy

Hello​ ​fellow​ ​traveler,

Because​ ​not​ ​everyone​ ​likes​ ​to​ ​read​ ​privacy​ ​statements,​ ​this​ ​paragraph​ ​gives​ ​you​ ​the​ ​gist​ ​in a​ ​few​ ​words.​ ​This​ ​document​ ​is​ ​a​ ​standard​ ​privacy​ ​statement​ ​as​ ​can​ ​be​ ​found​ ​anywhere​ ​on the​ ​web.​ ​The​ ​only​ ​ENCOD​ ​specific​ ​adjustments​ ​are​ ​available​ ​on​ ​this​ ​page.

On​ ​the​ ​GA​ ​of​ ​2017​ ​this​ ​document​ ​was​ ​thought​ ​about​ ​and​ ​agreed​ ​upon.​ ​One​ ​thing​ ​we thought​ ​that​ ​was​ ​of​ ​great​ ​importance​ ​to​ ​note​ ​here​ ​is​ ​that​ ​we​ ​intend​ ​to​ ​use​ ​Google’s​ ​tools such​ ​as​ ​‘Drive’​ ​and​ ​‘Gmail’​ ​to​ ​hold​ ​our​ ​administration​ ​and​ ​do​ ​ENCOD’s​ ​work.​ ​This​ ​involves transferring​ ​the​ ​data​ ​that​ ​you​ ​gave​ ​to​ ​use​ ​to​ ​contact​ ​you​ ​to​ ​their​ ​servers.​ ​We​ ​do​ ​our​ ​utmost to​ ​protect​ ​your​ ​privacy​ ​but​ ​we​ ​cannot​ ​be​ ​responsible​ ​under​ ​every​ ​unforeseen​ ​circumstance of​ ​this​ ​transferring.

Another​ ​thing​ ​we​ ​agreed​ ​upon​ ​was​ ​that​ ​we​ ​would​ ​not​ ​have​ ​an​ ​online​ ​member​ ​administration, that​ ​is,​ ​the​ ​whole​ ​of​ ​your​ ​personal​ ​data​ ​combined​ ​with​ ​that​ ​of​ ​other​ ​members,​ ​put​ ​online​ ​in one​ ​place.​ ​This,​ ​we​ ​agreed,​ ​we​ ​will​ ​do​ ​offline,​ ​in​ ​a​ ​secured​ ​database,​ ​with​ ​one​ ​main​ ​editor: the​ ​Treasurer.​ ​Two​ ​other​ ​persons​ ​of​ ​the​ ​board​ ​of​ ​ENCOD​ ​will​ ​receive​ ​a​ ​copy​ ​every​ ​month for​ ​security​ ​reasons.

So,​ ​to​ ​be​ ​clear:
We​ ​use​ ​third​ ​party​ ​services​ ​to​ ​facilitate​ ​your​ ​communication​ ​with​ ​us.​ ​This​ ​service​ ​might​ ​store your​ ​communication​ ​on​ ​their​ ​servers.

That’s​ ​it!​ ​From​ ​here​ ​on​ ​down,​ ​it’s​ ​yada​ ​yada​ ​yada,​ ​enjoy!

The​ ​start

This​ ​privacy​ ​policy​ ​(the​ ​“Privacy​ ​Policy”)​ ​is​ ​intended​ ​to​ ​inform​ ​you​ ​of​ ​the​ ​policies​ ​and procedures​ ​of​ ​ENCOD​ ​(European​ ​Coalition​ ​for​ ​Just​ ​and​ ​Effective​ ​Drug​ ​Policies) hereafter​ ​referred​ ​to​ ​as​ ​“ENCOD”,​ ​“we,”​ ​or​ ​“us”)​ ​and​ ​its​ ​affiliates.​ ​We​ ​take​ ​the​ ​privacy and​ ​protection​ ​of​ ​your​ ​Personal​ ​Information​ ​(as​ ​defined​ ​below)​ ​very​ ​seriously.​ ​We may​ ​collect​ ​Personal​ ​Information​ ​from​ ​you​ ​in​ ​accordance​ ​with​ ​the​ ​terms​ ​of​ ​this Privacy​ ​Policy​ ​when​ ​you​ ​visit​ ​websites​ ​operated​ ​by​ ​ENCOD​ ​(the​ ​”Websites”) communicate​ ​with​ ​us​ ​and/or​ ​become​ ​a​ ​member.

The​ ​purpose​ ​of​ ​this​ ​Privacy​ ​Policy​ ​is​ ​to​ ​inform​ ​you​ ​of​ ​the​ ​procedures​ ​regarding​ ​the collection,​ ​use​ ​and​ ​disclosure​ ​of​ ​information​ ​on​ ​the​ ​ENCOD​ ​websites,​ ​including​ ​any mobile​ ​versions​ ​or​ ​related​ ​mobile​ ​applications,​ ​collectively​ ​called​ ​ENCOD​ ​Sites, accessible​ ​on:​ ​​encod.org​​ ​&​ ​​https://cannabis-social-clubs.eu​.

ENCOD​ ​encourages​ ​you​ ​to​ ​carefully​ ​read​ ​this​ ​Privacy​ ​Policy.

By​ ​visiting​ ​the​ ​ENCOD​ ​Sites​ ​and​ ​providing​ ​information​ ​to​ ​ENCOD,​ ​you​ ​acknowledge that​ ​you​ ​have​ ​been​ ​informed​ ​and​ ​you​ ​consent​ ​to​ ​the​ ​Privacy​ ​Policy,​ ​including​ ​with regard​ ​to​ ​ENCOD’s​ ​collection,​ ​use​ ​and​ ​disclosure​ ​of​ ​personal​ ​information​ ​which​ ​may be​ ​collected​ ​when​ ​you​ ​subscribe​ ​to​ ​ENCODS​ ​email​ ​alerts​ ​and​ ​newsletters,​ ​when you​ ​register​ ​for​ ​ENCOD​ ​membership​ ​events​ ​and​ ​trainings,​ ​or​ ​when​ ​you​ ​ask​ ​for​ ​any other​ ​products​ ​and​ ​services​ ​provided​ ​by​ ​ENCOD.​ ​If​ ​you​ ​do​ ​not​ ​wish​ ​your​ ​personal information​ ​to​ ​be​ ​used​ ​by​ ​ENCOD​ ​in​ ​the​ ​manner​ ​set​ ​out​ ​in​ ​this​ ​Privacy​ ​Policy, please​ ​do​ ​not​ ​provide​ ​us​ ​this​ ​information.

Table​ ​of​ ​contents

Definitions
Privacy​ ​Policy
Visitor​ ​consent
General​ ​security
Personal​ ​information​ ​we​ ​collect Members

Data​ ​you​ ​submit​ ​about​ ​third​ ​parties Information​ ​we​ ​collect​ ​via​ ​technology
Use​ ​of​ ​information​ ​we​ ​collect
Your​ ​choices​ ​regarding​ ​personal​ ​information Disclosing​ ​information​ ​to​ ​third​ ​parties

Links​ ​to​ ​outside​ ​websites Regarding​ ​minors
Law
Contact​ ​us

Privacy​ ​policy​ ​updates

Definitions

“Account”​ ​means​ ​an​ ​account​ ​on​ ​the​ ​websites​ ​of​ ​ENCOD.
“Anonymous​ ​Information”​ ​means​ ​information​ ​not​ ​associated​ ​with​ ​or​ ​linked​ ​to​ ​your Personal​ ​Information;​ ​Anonymous​ ​Information​ ​does​ ​not​ ​permit​ ​the​ ​identification​ ​of individuals.
“ED​ ​Requests”​ ​means​ ​a​ ​request​ ​for​ ​an​ ​equivalency​ ​determination.
“Personal​ ​Information”​ ​means​ ​your​ ​contact​ ​information,​ ​including,​ ​but​ ​not​ ​limited​ ​to, your​ ​name,​ ​mailing​ ​address,​ ​telephone​ ​number,​ ​email​ ​address​ ​and​ ​any​ ​other non-public​ ​information​ ​that​ ​is​ ​associated​ ​with​ ​your​ ​contact​ ​information.
“Services”​ ​means​ ​the​ ​services​ ​we​ ​offer​ ​through​ ​the​ ​Websites
“Law”​ ​means​ ​the​ ​law​ ​of​ ​Belgium​.

Privacy​ ​Policy

“Privacy​ ​Policy”​ ​means​ ​the​ ​Company’s​ ​policy​ ​regarding​ ​privacy,​ ​set​ ​out​ ​on​ ​our​ ​Web site,​ ​as​ ​amended​ ​from​ ​time​ ​to​ ​time;

Visitor​ ​consent

By​ ​visiting​ ​our​ ​Websites​ ​and​ ​using​ ​any​ ​of​ ​the​ ​Services​ ​available​ ​through​ ​the Websites,​ ​you​ ​expressly​ ​consent​ ​to​ ​the​ ​processing​ ​of​ ​your​ ​Personal​ ​Information according​ ​to​ ​this​ ​Privacy​ ​Policy.​ ​Your​ ​Personal​ ​Information​ ​may​ ​be​ ​processed​ ​in​ ​the country​ ​where​ ​it​ ​was​ ​collected​ ​as​ ​well​ ​as​ ​in​ ​countries​ ​where​ ​privacy​ ​laws​ ​may​ ​be less​ ​stringent,​ ​including​ ​the​ ​United​ ​States.​ ​By​ ​using​ ​the​ ​Services​ ​or​ ​submitting Personal​ ​Information​ ​through​ ​the​ ​Services,​ ​you​ ​are​ ​expressly​ ​consenting​ ​to​ ​such processes.​ ​To​ ​the​ ​extent​ ​you​ ​provide​ ​Personal​ ​Information​ ​about​ ​a​ ​named​ ​person​ ​or entity​ ​that​ ​is​ ​not​ ​a​ ​current​ ​user​ ​of​ ​our​ ​Services,​ ​you​ ​represent​ ​that​ ​you​ ​have​ ​that person​ ​or​ ​entity’s​ ​consent​ ​to​ ​do​ ​so.

General​ ​security

ENCOD​ ​​​takes​ ​commercially​ ​reasonable​ ​physical,​ ​electronic,​ ​and​ ​managerial precautions​ ​to​ ​prevent​ ​the​ ​loss​ ​and​ ​misuse​ ​of​ ​Personal​ ​Information​ ​under​ ​our control.​ ​No​ ​company​ ​or​ ​entity,​ ​including​ ​ENCOD​ ​,​ ​can​ ​fully​ ​eliminate​ ​the​ ​risks associated​ ​with​ ​gathering​ ​Personal​ ​Information​ ​on​ ​our​ ​Websites​ ​(please​ ​see​ ​our Terms​ ​of​ ​Use​ ​for​ ​more​ ​information).

Personal​ ​information​ ​we​ ​collect

We​ ​collect​ ​the​ ​following​ ​Personal​ ​Information​ ​that​ ​you​ ​voluntarily​ ​submit​ ​to​ ​us:

●  When we​ ​create​ ​an​ ​Account,​ ​we​ ​collect​ ​your​ ​name,​ ​the​ ​username​ ​and password​ ​that​ ​you​ ​choose,​ ​the​ ​primary​ ​email​ ​address​ ​you​ ​provide​ ​to​ ​us,​ ​and any​ ​other​ ​information​ ​you​ ​choose​ ​to​ ​affiliate​ ​with​ ​your​ ​Account;

●  When we​ ​enter​ ​any​ ​information,​ ​including​ ​Personal​ ​Information,​ ​into​ ​any posting​ ​or​ ​comments​ ​within​ ​the​ ​Services,​ ​we​ ​will​ ​collect​ ​such information;

●  When you​ ​respond​ ​to​ ​one​ ​of​ ​our​ ​surveys,​ ​we​ ​will​ ​collect​ ​any​ ​information contained​ ​in​ ​such​ ​survey​ ​responses;

●  When you​ ​leave​ ​us​ ​feedback​ ​or​ ​request​ ​support,​ ​we​ ​will​ ​collect​ ​any information​ ​that​ ​is​ ​contained​ ​in​ ​your​ ​feedback​ ​or​ ​support​ ​request; and

●  When you​ ​contact​ ​us​ ​by​ ​sending​ ​us​ ​an​ ​email,​ ​we​ ​will​ ​collect​ ​your​ ​email address​ ​and​ ​any​ ​information​ ​contained​ ​in​ ​the​ ​email​ ​you​ ​send​ ​us.

In​ ​addition​ ​to​ ​their​ ​name,​ ​title,​ ​and​ ​email​ ​address,​ ​organisational​ ​members​ ​registered with​ ​ENCOD​ ​​​are​ ​also​ ​required​ ​to​ ​provide​ ​us​ ​with​ ​their​ ​organisation’s​ ​name,​ ​and contact​ ​information.​ ​We​ ​retain​ ​this​ ​information​ ​so​ ​that​ ​we​ ​can​ ​track​ ​member​ ​requests to​ ​completion,​ ​facilitate​ ​customer​ ​service​ ​requests​ ​and​ ​inform​ ​clients​ ​of​ ​important changes​ ​to​ ​our​ ​program.

From​ ​time​ ​to​ ​time,​ ​ENCOD​ ​​​receives​ ​Personal​ ​Information​ ​about​ ​you​ ​via​ ​offline sources​ ​like​ ​telephone​ ​or​ ​fax.​ ​We​ ​may​ ​use​ ​this​ ​in​ ​combination​ ​with​ ​information collected​ ​online​ ​in​ ​order​ ​to​ ​improve​ ​the​ ​Services.

Members

Data​ ​you​ ​submit​ ​about​ ​third​ ​parties

If​ ​you​ ​choose​ ​to​ ​refer​ ​an​ ​NGO​ ​entity​ ​to​ ​us,​ ​you​ ​will​ ​provide​ ​information​ ​about​ ​such third​ ​party​ ​through​ ​the​ ​Services,​ ​such​ ​as​ ​the​ ​third​ ​party’s​ ​name​ ​and​ ​email​ ​address.​ ​If the​ ​third​ ​party​ ​registers​ ​with​ ​us,​ ​such​ ​third​ ​party​ ​will​ ​become​ ​a​ ​user​ ​of​ ​the​ ​Services and​ ​subject​ ​to​ ​the​ ​terms​ ​and​ ​conditions​ ​of​ ​this​ ​Privacy​ ​Policy.​ ​If​ ​the​ ​third​ ​party​ ​does not​ ​register​ ​for​ ​the​ ​Services,​ ​we​ ​may​ ​retain​ ​information​ ​about​ ​such​ ​third​ ​party​ ​and will​ ​protect​ ​any​ ​Personal​ ​Information​ ​provided​ ​in​ ​accordance​ ​with​ ​this​ ​Privacy​ ​Policy.

I​nformation​ ​we​ ​collect​ ​via​ ​technology

When​ ​you​ ​access​ ​any​ ​part​ ​of​ ​our​ ​Websites,​ ​our​ ​web​ ​server​ ​software​ ​automatically logs​ ​information​ ​provided​ ​by​ ​your​ ​network​ ​connection​ ​and​ ​web​ ​browser​ ​software, including​ ​the​ ​Internet​ ​Protocol​ ​(IP)​ ​address​ ​of​ ​your​ ​network​ ​connection​ ​and​ ​the​ ​type of​ ​web​ ​browser​ ​and​ ​operating​ ​system​ ​that​ ​you​ ​are​ ​using.​ ​Our​ ​web​ ​server​ ​may​ ​also log​ ​the​ ​URL​ ​of​ ​the​ ​file​ ​that​ ​you​ ​are​ ​requesting,​ ​the​ ​current​ ​date​ ​and​ ​time,​ ​and​ ​the URL​ ​of​ ​the​ ​last​ ​web​ ​page​ ​requested​ ​by​ ​your​ ​web​ ​browser.

We​ ​may​ ​utilise​ ​cookies​ ​on​ ​our​ ​Websites​ ​to​ ​store​ ​your​ ​login​ ​information​ ​(if​ ​any)​ ​and your​ ​personal​ ​preferences​ ​for​ ​the​ ​Services.​ ​We​ ​may​ ​use​ ​both​ ​session​ ​cookies (which​ ​expire​ ​once​ ​you​ ​close​ ​your​ ​browser)​ ​and​ ​persistent​ ​cookies​ ​(which​ ​stay​ ​on your​ ​computer​ ​until​ ​you​ ​delete​ ​them).

We​ ​may​ ​utilise​ ​Google​ ​Analytics,​ ​a​ ​web​ ​analytics​ ​service​ ​provided​ ​by​ ​Google,​ ​Inc. (“Google”).​ ​Google​ ​Analytics​ ​uses​ ​cookies​ ​to​ ​gather​ ​information​ ​relating​ ​to​ ​the​ ​usage of​ ​our​ ​websites.​ ​The​ ​information​ ​generated​ ​by​ ​cookies​ ​(including​ ​IP​ ​addresses)​ ​is transmitted​ ​to​ ​and​ ​stored​ ​on​ ​Google​ ​servers.​ ​This​ ​information​ ​may​ ​then​ ​be​ ​analysed and​ ​compiled​ ​into​ ​reports​ ​on​ ​website​ ​activity.​ ​Google​ ​may​ ​also​ ​transfer​ ​this information​ ​to​ ​third​ ​parties​ ​where​ ​required​ ​to​ ​do​ ​so​ ​by​ ​law,​ ​or​ ​where​ ​said​ ​third​ ​parties process​ ​the​ ​information​ ​on​ ​Google’s​ ​behalf.​ ​Google​ ​will​ ​not​ ​associate​ ​any​ ​data gathered​ ​from​ ​our​ ​Websites​ ​with​ ​any​ ​other​ ​data​ ​held​ ​by​ ​Google.

You​ ​have​ ​the​ ​option​ ​of​ ​disabling​ ​or​ ​not​ ​accepting​ ​cookies​ ​by​ ​changing​ ​the preferences​ ​in​ ​your​ ​web​ ​browser.​ ​If​ ​you​ ​opt​ ​to​ ​disable​ ​cookies,​ ​you​ ​will​ ​still​ ​be​ ​able to​ ​access​ ​our​ ​Websites,​ ​but​ ​you​ ​may​ ​not​ ​be​ ​able​ ​to​ ​use​ ​certain​ ​features​ ​of​ ​the websites,​ ​including​ ​placing​ ​ED​ ​Requests.

Use​ ​of​ ​information​ ​we​ ​collect

In​ ​general,​ ​we​ ​use​ ​Personal​ ​Information​ ​you​ ​submit​ ​to​ ​us​ ​to​ ​provide​ ​the​ ​Services​ ​to you,​ ​respond​ ​to​ ​requests​ ​you​ ​make,​ ​improve​ ​the​ ​Services,​ ​and​ ​offer​ ​you​ ​additional information,​ ​opportunities,​ ​and​ ​functionality.​ ​We​ ​may​ ​also​ ​use​ ​your​ ​Personal Information​ ​to​ ​provide​ ​you​ ​with​ ​updates​ ​about​ ​the​ ​Services.​ ​None​ ​of​ ​the​ ​Personal Information​ ​we​ ​collect​ ​will​ ​be​ ​shared​ ​with​ ​third​ ​parties​ ​without​ ​your​ ​express authorisation.

If​ ​you​ ​provide​ ​feedback​ ​to​ ​us,​ ​we​ ​may​ ​use​ ​and​ ​disclose​ ​such​ ​feedback​ ​for​ ​any purpose,​ ​provided​ ​we​ ​will​ ​not​ ​associate​ ​such​ ​feedback​ ​with​ ​your​ ​Personal Information.​ ​We​ ​will​ ​collect​ ​any​ ​information​ ​contained​ ​in​ ​such​ ​communication​ ​and will​ ​treat​ ​any​ ​Personal​ ​Information​ ​included​ ​in​ ​such​ ​communication​ ​in​ ​accordance with​ ​this​ ​Privacy​ ​Policy.

We​ ​may​ ​create​ ​Anonymous​ ​Information​ ​records​ ​from​ ​Personal​ ​Information​ ​by excluding​ ​information​ ​that​ ​makes​ ​the​ ​Personal​ ​Information​ ​personally​ ​identifiable​ ​to you.​ ​We​ ​may​ ​use​ ​this​ ​Anonymous​ ​Information​ ​to​ ​learn​ ​more​ ​about​ ​how​ ​visitors​ ​use our​ ​Websites,​ ​to​ ​analyse​ ​trends,​ ​to​ ​administer​ ​the​ ​site,​ ​to​ ​track​ ​visitor​ ​movement, and​ ​to​ ​gather​ ​general​ ​demographic​ ​information​ ​for​ ​reporting​ ​purposes.

Your​ ​choices​ ​regarding​ ​your​ ​personal​ ​information

ENCOD​ ​​​regularly​ ​sends​ ​newsletters​ ​and​ ​promotional​ ​communications​ ​to​ ​(a)​ ​let​ ​you know​ ​about​ ​new​ ​features​ ​or​ ​changes​ ​to​ ​our​ ​Services,​ ​(b)​ ​offer​ ​you​ ​opportunities​ ​to participate​ ​in​ ​special​ ​promotions,​ ​events,​ ​and​ ​surveys,​ ​and​ ​(c)​ ​notify​ ​you​ ​about services​ ​offered​ ​by​ ​outside​ ​partner​ ​organisations.​ ​These​ ​emails​ ​will​ ​originate​ ​from ENCOD​ ​​​or​ ​its​ ​affiliates.​ ​You​ ​may​ ​choose​ ​to​ ​opt-out​ ​from​ ​receiving​ ​such communications​ ​by​ ​following​ ​the​ ​unsubscribe​ ​instructions​ ​provided​ ​in​ ​the communication​ ​or​ ​by​ ​editing​ ​your​ ​communication​ ​preferences​ ​in​ ​your​ ​Account.

You​ ​may​ ​also​ ​occasionally​ ​receive​ ​administrative​ ​site​ ​and​ ​service​ ​announcement updates​ ​via​ ​email​ ​(such​ ​as,​ ​but​ ​not​ ​limited​ ​to,​ ​notice​ ​that​ ​we​ ​have​ ​changed​ ​the Services​ ​or​ ​the​ ​Privacy​ ​Policy)​ ​when​ ​we​ ​believe​ ​necessary.​ ​You​ ​may​ ​not​ ​opt-out from​ ​these​ ​announcements​ ​(which​ ​are​ ​not​ ​promotional​ ​in​ ​nature),​ ​as​ ​they​ ​contain important​ ​information​ ​about​ ​changes​ ​to​ ​our​ ​Services.​ ​If​ ​you​ ​do​ ​not​ ​wish​ ​to​ ​receive these​ ​announcements,​ ​you​ ​have​ ​the​ ​option​ ​to​ ​cancel​ ​your​ ​organisation’s​ ​ENCOD membership​ ​or​ ​remove​ ​yourself​ ​as​ ​a​ ​contact​ ​for​ ​your​ ​organisation’s​ ​ENCOD membership.​ ​You​ ​understand​ ​that​ ​any​ ​such​ ​termination​ ​of​ ​your​ ​Account​ ​information may​ ​involve​ ​deletion​ ​of​ ​your​ ​Personal​ ​Information​ ​from​ ​our​ ​live​ ​databases.​ ​We​ ​will not​ ​have​ ​any​ ​liability​ ​whatsoever​ ​to​ ​you​ ​for​ ​any​ ​termination​ ​of​ ​your​ ​Account​ ​or related​ ​deletion​ ​of​ ​your​ ​information.

Note​ ​that​ ​in​ ​some​ ​cases,​ ​you​ ​may​ ​request​ ​that​ ​we​ ​delete​ ​your​ ​Personal​ ​Information, but​ ​we​ ​may​ ​be​ ​required​ ​(by​ ​law​ ​or​ ​otherwise)​ ​to​ ​keep​ ​this​ ​information​ ​and​ ​not​ ​delete it​ ​(or​ ​to​ ​keep​ ​this​ ​information​ ​for​ ​a​ ​certain​ ​time,​ ​in​ ​which​ ​case​ ​we​ ​will​ ​comply​ ​with your​ ​request​ ​only​ ​after​ ​we​ ​have​ ​fulfilled​ ​such​ ​requirements).​ ​When​ ​we​ ​delete information​ ​that​ ​we​ ​have​ ​collected​ ​from​ ​or​ ​about​ ​you,​ ​it​ ​will​ ​be​ ​deleted​ ​from​ ​our active​ ​databases​ ​but​ ​may​ ​remain​ ​in​ ​our​ ​archives.

How​ ​to​ ​change​ ​your​ ​information

If​ ​you​ ​would​ ​like​ ​to​ ​change​ ​any​ ​of​ ​your​ ​Personal​ ​Information​ ​in​ ​your​ ​ENCOD Account,​ ​you​ ​can​ ​use​ ​the​ ​”My​ ​account”​ ​link​ ​from​ ​your​ ​ENCOD​ ​​​homepage​ ​or​ ​you can​ ​send​ ​a​ ​request​ ​to​ ​change,​ ​correct,​ ​or​ ​remove​ ​information​ ​to:​ ​​office@encod.org

If​ ​you​ ​believe​ ​that​ ​any​ ​of​ ​the​ ​information​ ​contained​ ​in​ ​an​ ​organisation​ ​record​ ​on ENCOD​ ​​​is​ ​incorrect,​ ​you​ ​should​ ​contact​ ​ENCOD​ ​​​via​ ​email​ ​at:​ ​​office@encod.org​.

Disclosing​ ​information​ ​to​ ​third​ ​parties

We​ ​may​ ​share​ ​Anonymous​ ​Information​ ​with​ ​our​ ​partners,​ ​sponsors,​ ​and​ ​donors.​ ​For example,​ ​we​ ​may​ ​share​ ​Anonymous​ ​Information​ ​about​ ​individual​ ​organisations where​ ​it​ ​is​ ​necessary​ ​to​ ​secure​ ​funding​ ​to​ ​ensure​ ​the​ ​continued​ ​availability​ ​of​ ​our services​ ​or​ ​to​ ​develop​ ​outreach​ ​programs​ ​with​ ​our​ ​partners.​ ​Except​ ​as​ ​otherwise stated​ ​in​ ​this​ ​Privacy​ ​Policy,​ ​we​ ​do​ ​not​ ​disclose​ ​to​ ​or​ ​share​ ​your​ ​Personal Information​ ​with​ ​third​ ​parties,​ ​unless​ ​you​ ​ask​ ​or​ ​authorise​ ​us​ ​to​ ​do​ ​so.

We​ ​may​ ​share​ ​some​ ​or​ ​all​ ​of​ ​your​ ​Personal​ ​Information​ ​with​ ​our​ ​ED​ ​partner​ ​affiliates, and​ ​will​ ​require​ ​our​ ​affiliates​ ​to​ ​honour​ ​this​ ​Privacy​ ​Policy​ ​when​ ​dealing​ ​with​ ​any Personal​ ​Information​ ​shared​ ​by​ ​ENCOD​ ​.​ ​Your​ ​choices​ ​regarding​ ​such​ ​sharing​ ​of information​ ​are​ ​set​ ​forth​ ​in​ ​the​ ​section​ ​entitled​ ​“Your​ ​choices​ ​regarding​ ​your​ ​personal information.”​ ​If​ ​our​ ​organisation​ ​or​ ​all​ ​or​ ​a​ ​portion​ ​of​ ​our​ ​assets​ ​are​ ​acquired​ ​by another​ ​company,​ ​your​ ​Personal​ ​Information​ ​will​ ​likely​ ​be​ ​among​ ​the​ ​assets transferred.​ ​You​ ​acknowledge​ ​that​ ​such​ ​transfers​ ​may​ ​occur,​ ​and​ ​that​ ​any​ ​acquirer of​ ​ENCOD​ ​​​or​ ​its​ ​assets​ ​may​ ​continue​ ​to​ ​use​ ​your​ ​Personal​ ​Information​ ​as​ ​set​ ​forth in​ ​this​ ​Privacy​ ​Policy.​ ​If​ ​such​ ​a​ ​transfer​ ​should​ ​occur,​ ​you​ ​will​ ​have​ ​the​ ​option​ ​to terminate​ ​your​ ​ENCOD​ ​​​membership.​ ​You​ ​otherwise​ ​consent​ ​to​ ​ENCOD​ ​​​sharing your​ ​Personal​ ​Information​ ​under​ ​the​ ​above​ ​circumstances.

We​ ​may​ ​(and​ ​you​ ​authorise​ ​us​ ​to)​ ​disclose​ ​Personal​ ​Information​ ​we​ ​collect​ ​from​ ​you if​ ​we​ ​believe​ ​in​ ​good​ ​faith​ ​that​ ​such​ ​disclosure​ ​is​ ​necessary​ ​to​ ​(a)​ ​comply​ ​with relevant​ ​laws​ ​or​ ​to​ ​respond​ ​to​ ​subpoenas​ ​or​ ​warrants​ ​served​ ​on​ ​us,​ ​(b)​ ​enforce​ ​any agreement​ ​we​ ​may​ ​have​ ​entered​ ​into​ ​with​ ​you​ ​and​ ​to​ ​enforce​ ​the​ ​Privacy​ ​Policy,​ ​or (c)​ ​protect​ ​and​ ​defend​ ​the​ ​rights​ ​or​ ​property​ ​of​ ​ENCOD​ ​,​ ​other​ ​users​ ​of​ ​the​ ​Websites, or​ ​third​ ​parties.

Links​ ​to​ ​external​ ​websites

This​ ​Privacy​ ​Policy​ ​applies​ ​solely​ ​to​ ​information​ ​collected​ ​through​ ​the​ ​Websites.​ ​Our Websites​ ​may​ ​contain​ ​links​ ​to​ ​outside​ ​websites​ ​for​ ​your​ ​convenience,​ ​and​ ​such​ ​links do​ ​not​ ​signify​ ​our​ ​endorsement​ ​of​ ​such​ ​websites​ ​or​ ​their​ ​contents.​ ​ENCOD​ ​​​has​ ​no control​ ​over,​ ​does​ ​not​ ​review​ ​and​ ​is​ ​not​ ​responsible​ ​for​ ​the​ ​privacy​ ​practices​ ​of​ ​or content​ ​displayed​ ​on​ ​other​ ​websites.​ ​We​ ​encourage​ ​our​ ​visitors​ ​to​ ​be​ ​aware​ ​when they​ ​leave​ ​our​ ​Websites​ ​and​ ​to​ ​read​ ​the​ ​privacy​ ​policies​ ​of​ ​each​ ​and​ ​every​ ​third party​ ​website​ ​that​ ​collects​ ​information​ ​from​ ​you.

Law

The​ ​document​ ​is​ ​written​ ​under​ ​the​ ​jurisdiction​ ​of​ ​the​ ​laws​ ​of​ ​Belgium,​ ​in​ ​force​ ​from time​ ​to​ ​time,​ ​and​ ​shall​ ​include​ ​(without​ ​prejudice​ ​to​ ​generality​ ​of​ ​the​ ​foregoing)​ ​all

criminal​ ​law,​ ​laws​ ​relating​ ​to​ ​intellectual​ ​property​ ​and​ ​all​ ​laws,​ ​rules​ ​and/or regulations​ ​relating​ ​to​ ​the​ ​publication​ ​or​ ​transmission​ ​of​ ​information​ ​or​ ​data​ ​in electronic​ ​form.​ ​References​ ​to​ ​”Law”​ ​shall​ ​be​ ​construed​ ​accordingly;

Contact​ ​us  using the website form: ENCOD

or send us an Email:​ ​​​​​office@encod.org

Privacy​ ​policy​ ​updates

This​ ​Privacy​ ​Policy​ ​is​ ​subject​ ​to​ ​periodic​ ​occasional​ ​revision.​ ​If​ ​we​ ​make​ ​material changes​ ​to​ ​this​ ​Privacy​ ​Policy,​ ​we​ ​will​ ​notify​ ​you​ ​through​ ​the​ ​Website​ ​or,​ ​if​ ​you​ ​have provided​ ​your​ ​email​ ​address,​ ​by​ ​email.​ ​You​ ​agree​ ​that​ ​such​ ​amended​ ​Privacy​ ​Policy will​ ​be​ ​effective​ ​thirty​ ​(30)​ ​days​ ​after​ ​being​ ​posted​ ​or​ ​sent​ ​to​ ​you,​ ​and​ ​your​ ​continued access​ ​to​ ​the​ ​Websites​ ​or​ ​use​ ​of​ ​the​ ​Services​ ​after​ ​such​ ​time​ ​shall​ ​constitute​ ​your acceptance​ ​of​ ​the​ ​amended​ ​Privacy​ ​Policy.

Version:​ ​1​ ​Adopted​ ​GA​ ​2017​ ​-​ ​date:​ ​June​ ​2017